Manually Create A Vendor Credit

Task/Problem Overview

This document will cover how to manually create a credit for one of your vendors in Savance Enterprise.

Create Credit

• To get started, go to Accounting > Accounts Payable > Enter Bills. At the top of the Enter Bills tab, you can choose whether you want to create a Bill or a Credit. In this case, you will want to select Credit.

• Now you have the option to create a credit from a PO or without a PO.

Create Vendor Credit From A PO

• To create a credit from a PO, make sure you are in the From a PO tab. At the top, you can search for a PO based on the PO number, the vendor name, date range, etc. Once you have searched for your PO, all PO’s matching the given criteria will show up at the bottom. Simply check the box next to each PO that you would like to credit.

• Once you have selected each PO, click the Create Credit button on the bottom left.

• You are now finished creating a vendor credit from a PO.

Create Vendor Credit Without a PO

• To create a credit without a PO, make sure you are in the “Without a PO” tab. At the top, you will first want to choose the vendor, warehouse, and other information at the top.

• Once you are ready to start generating the credit, click the Add Expense button. You will notice that this will add a row to the Expenses tab. Fill out the table by selecting the appropriate Ledger Account, Amount, and an optional description.

• You may add as many expenses as are needed for this credit, which will all be summed up in the end. The current total can be seen at the top right next to the Credit Due. This value also takes into account the terms, discount amount, sales tax, etc. that are all specified at the top.

• When you are ready to generate the credit, click the Create Credit button. You will be asked to confirm the credit.

• Click Yes to confirm the credit, and the credit will be generated.

Reviewing Credits

• If you go over to the Review Bills/Credits tab, you can search for a vendor (or by any other criteria) to see your recently generated vendor credit. Once you click Search, you will see all credits that fit the given criteria.

• If you click the bill number, you can review more details about the credit or even delete it, if necessary.

• You can also go to Purchasing > Manage Vendors and search for the vendor. By going to the Bills/Credits tab, you can see any credits generated for this customer.

• You can click on the bill number again to bring up the screen to edit and review the credit.